Executive Assistant Print

Job Summary

Proliance Surgeons, Inc. P.S., is searching for a full-time Executive Assistant for their central office in downtown Seattle.

Job Description

Posted: 08/09/2017
Status: Full Time
Type: Administrative
Care Center: Proliance Surgeons, Inc.
City: Seattle, WA

Responsibilities:
Support several of the company's central office staff including CFO, COO, Director of Clinical Outcomes and Director of HR with a variety of recurring and nonrecurring tasks. Acknowledge requests for assistance, clarify expectation with respect to deliverables and deadlines, and keep the requesting party apprised of status.

• Manage calendars
• Answers phone
• Schedule and support meetings, including arranging catering, printing agendas, setting up AV equipment and arranging for after-hours access to room
• Assists with a variety of scheduled and unscheduled projects occurring in the department at any given time
• Prepare a range of non-routine correspondence according to company guidelines for signature by executive, (i.e. brand compliance, proof reading materials for consistency, grammar, and spelling
• Track and help drive completion of key deliverables and follow up on outstanding items
• Coordination of team events and social activities
• Prepare and modify documents including correspondence, training materials, reports and presentations
• Routing of invoices and follow for approvals to be submitted to Accounts Payable
• May provide backup support for other administrative associates in the department such as handling multi-line phone system, greeting visitors, and other receptionist-related duties
• Prepare expense reports
• Make travel arrangements
• Deliver documents outside the office
• Maintains and promotes positive and professional working relationships with associates and management
• Perform other duties as assigned
Skills and Experience:
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands
• Professional, courteous demeanor
• Positive attitude and high energy
• Passionate and proactive about solving problems, adding value and delivering superior results
• Ability to multi-task and prioritize competing demands
• Attention to detail
• Strong verbal and written communication skills
• Understands what s/he doesn't know and what questions to ask to reach well informed decisions
• Unquestioned ethics, integrity and discretion
Education/Experience:
• Bachelors or Associates degree
• At least three years of Executive Assistant experience, ideally in a professional services environment; prior healthcare experience a plus

How to Apply:

If interested in applying, please email your cover letter and resume through the form below or email to rception@proliancesurgeons.com.

• Email cover letter with salary requirements and resume
• Use "Executive Assistant" as the subject

• Candidates under consideration will be scheduled for a telephone, Skype or FaceTime interview

  • Successful first round candidates will be invited to interview in person
  • We regret we are not in a position to personally respond to all applicants
  • Relocation costs will not be covered for this position

About Proliance Surgeons:
Proliance Surgeons is one of the largest surgical practices in the country, with 240 board-certified physicians providing treatment at more than 100 care centers in Washington State. Our range of specialties includes orthopedics, sports medicine, ear nose & throat, general surgery, ophthalmology, urology and more. Many of our surgeries are performed at our own outpatient surgery centers where costs are often lower and recovery times faster than at a hospital. Patients return home the day of their surgery to begin healing and rehabilitation and get back to doing what they love, faster. Proliance physicians helped more than 600,000 patients last year alone and performed over 75,000 surgeries. See www.proliancesurgeons.com for more information.



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