Job Posted November 1, 2021

Patient Access Representative

Opening with Proliance Surgeons Orthopedic Specialists of Seattle
Job Role: Administrative
Job Type: Full Time


Position Summary

Clinic Summary

Orthopedic Specialists of Seattle consists of 9 board-certified Orthopedic Surgeons with subspecialty training in Sports Medicine, Arthroscopic Surgery, Spine Surgery, Joint Replacement Surgery, Shoulder and Elbow Surgery, Hand and Microsurgery, and Foot and Ankle Surgery.  Our Seattle Orthopedic Center facility also offers ancillary services of MRI, Physical Therapy, and Outpatient Surgery.In addition, OSS has 6 Orthopedic Physician Assistants and over 50 employees to provide the upmost care for each patientWe have two clinic locations, one in Ballard and another in Wallingford.

Position Summary

The Patient Access Representative I (PAR) represents the face of Proliance Surgeons and the first impression for our patients and their loved ones.  The PAR acts as a liaison to the patient.  This includes booking appointments including follow-ups, greeting patients, using appropriate medical terminology while verifying eligibility, processing necessary information to support that activity and preparing medical records.

  • Providing support to answering phone lines to schedule new patient appointments and follow up clinic appointments
  • Acquiring and verifying patient identity, financial, demographic and insurance information.
  • Directing patient to review NPPR/ HIPAA information.
  • Obtaining patient/responsible party signatures.
  • Acting as a resource for care center visitors and physicians.
  • Answering multiple phone lines and screening calls as necessary. Relay information in accurate, concise manner
  • Maintaining patient privacy per HIPAA regulations.
  • Collecting, entering, and updating all patient information; prepare patients medical records
  • Obtaining all pertinent patient information from the referring physician’s office, if applicable
  • Communicating effectively and professionally with patients, visitors, physicians, and practices
  • Demonstrating an understanding of medical terminology
  • Completing duties and assist others as directed
  • Must follow all policies as introduced during new associate On-Boarding, updated real-time and outlined in EmployeeHandbook

The essential qualities necessary include, but are not limited to:

Skills and Abilities

  • Superior customer service
  • Great interpersonal skills; demonstrating patience, composure and cooperation; working well with all patients, physicians and staff.
  • Adherence to all safety, risk management and precautionary procedures, including the consistent respect for confidentiality (HIPAA)
  • Use time efficiently, with attention to quality, detail, accuracy and completion
  • Willing and able to be flexible with working varied hours and dependable with attendance
  • Ability to remove oneself personally from given situations, remaining objective
  • Able to adapt to change, delays or unexpected events while maintaining a positive mindset
  • Clear oral and written communication
  • Ability to provide feedback to improve performance
  • Self-motivated; able to work independently, measure self against standard of excellence, overcome obstacles and challenges with little supervision
  • Ability to prepare records in accordance with detailed instructions


  • High School Diploma or the Equivalent
  • 1-2 years relevant experience in public contact, preferably in medical office environment
  • Minimum 1-year front office or reception experience, medical preferred
  • NextGen and/or EMR experience (desired)
  • Knowledge of practice management software and patient portal software is a plus


  • Problem solving skills
  • Skill in using a computer
  • Knowledge of orthopedics
  • Outpatient clinical organizational ability
  • Ability to maintain composure in stressful situations

  • Some bending and stretching required.
  • Use of telephone is required.
  • Manual dexterity required for use of computer keyboard.
  • Occasionally lifts and carries items weighing up to 25 pounds.
  • Requires working under stressful conditions or working irregular hours.

The work environment/physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time.

How we are protecting team members from COVID-19?
Employee and patient health and safety is our top priority. At Proliance, we are adhering to CDC, State and local orders regarding COVID-19 and have implemented processes and precautions across our facilities to prevent the spread of COVID-19.

Following the most recent vaccination mandate for healthcare workers in Washington State, and our commitment to the health and safety of our employees and patients, all Proliance employees will be required to provide proof of full vaccination upon hire, or proof of a medical or religious exemption.

Proliance Surgeons offers a generous benefits package including Medical/RX, Dental, Vision, 401k with profit sharing and more! Plus ALL of our employees enjoy the free perks of our employee purchasing program offering a variety of discounts on purchases made every day – including cell phone service!

Proliance Surgeons is proud to be an equal opportunity employer. We are committed to creating an inclusive environment, and we welcome and encourage people of all backgrounds, perspectives, experiences, and skills to apply.

All employment decisions at Proliance Surgeons are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics. 

Care Center

2409 N. 45th Street
Seattle, WA 98103-6907

(206) 633-6107


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